Privacy Policy

Your Privacy is important to us.

It's important to CEIPAL TALENTHIRE to help our customers retain their privacy when they take advantage of all the Internet has to offer. We believe your business is no one else's. Your privacy is important to you and to us. So we'll protect the information you share with us. To protect your privacy, CEIPAL TALENTHIRE follows different principles in accordance with worldwide practices for customer privacy and data protection.

Privacy Seals
What Information do we Collect?

We collect information from you when you register on our site, place an order, subscribe to our newsletter, respond to a survey or fill out a form. Any data we request that is not required will be specified as voluntary or optional.

When ordering or registering on our site, as appropriate, you may be asked to enter your name, e- mail address, mailing address, phone number, and any other relevant information required for us to share and present our information to our customers. You may, however, visit our site anonymously.

Like most websites, we use cookies to enhance your experience, gather general visitor information, and track visits to our website. Please refer to the 'do we use cookies?' section below for information about cookies and how we use them.

  • We won't sell or give away your information to the parties not relevant to our business or the purpose of data collected to for your service
  • We'll use state-of-the-art security measures to protect your information from unauthorized users
What do we Use Your Information for?

Any of the information we collect from you may be used in one of the following ways:

  • To personalize your experience: Your information helps us to better respond to your individual needs
  • To improve our website: We continually strive to improve our website offerings based on the information and feedback we receive from you
  • To improve customer service: Your information helps us to more effectively respond to your customer service requests and support needs
  • To process transactions: Your information, whether public or private, will not be sold, exchanged, transferred, or given to any other company for any reason whatsoever, without your consent, other than for the express purpose of delivering the purchased product or service requested by the customer
  • To send periodic emails: The email address you provide for order processing, may be used to send you information and updates pertaining to your order or request, in addition to receiving occasional company news, updates, promotions, related product or service information, etc
  • To administer a contest, promotion, survey or other site feature
  • To alert you to product upgrades, special offers, updated information and other new services from CEIPAL TALENTHIRE
Consent

If you choose not to register or provide personal information, you can still use most of website. But you will not be able to access areas that require registration.

If you decide to register, you will be able to select the kinds of information you want to receive from us by subscribing to various services, like our electronic newsletters, product brochures, and trail subscription to TalentHire portal. If you do not want us to communicate with you about other offers regarding CEIPAL TALENTHIRE products, programs, events, or services by email, postal mail, or telephone, you may select the option stating that you do not wish to receive marketing messages from CEIPAL TALENTHIRE.

CEIPAL TALENTHIRE occasionally allows other companies to offer our registered customers information about their products and services, using postal mail only. If you do not want to receive these offers, you may select the option stating that you do not wish to receive marketing materials from third parties.

Access

We will provide you with the means to ensure that your personal information is correct and current. You may review and update this information at any time at the Visitor Center. There, you can:

  • View and edit personal information you have already given us
  • Tell us whether you want us to send you marketing information, or whether you want third parties to send you their offers by postal mail
  • Sign up for electronic newsletters about our services and products
  • Register. Once you register, you won't need to do it again. Wherever you go on website, your information stays with you
How do we Protect your Information?

We implement a variety of security measures to maintain the safety of your personal information when you submit a request, place an order or enter, submit, or access your personal information.

These security measures include: password protected directories and databases to safeguard your information, SSL (Secure Sockets Layered) technology to ensure that your information is fully encrypted and sent across the Internet securely or PCI Scanning to actively protect our servers from hackers and other vulnerabilities.

We offer the use of a secure server. All supplied sensitive/credit information is transmitted via Secure Socket Layer (SSL) technology and then encrypted into our Payment gateway providers database only to be accessible by those authorized with special access rights to such systems, and are required to keep the information confidential.

After a transaction, your private information (credit cards, social security numbers, financials, etc.) will not be stored on our servers.

Security

CEIPAL TALENTHIRE has taken strong measures to protect the security of your personal information and to ensure that your choices for its intended use are honored. We take strong precautions to protect your data from loss, misuse, unauthorized access or disclosure, alteration, or destruction.

We guarantee your e-commerce transactions to be 100% safe and secure. When you place orders or access your personal account information, you're utilizing secure server software SSL, which encrypts your personal information before it's sent over the Internet. SSL is one of the safest encryption technologies available.

CEIPAL TALENTHIRE strictly protects the security of your personal information and honors your choices for its intended use. We carefully protect your data from loss, misuse, unauthorized access or disclosure, alteration, or destruction.

Your personal information is never shared outside the company without your permission, except under conditions explained above. Inside the company, data is stored in password-controlled servers with limited access. Your information may be stored and processed in USA or any other country where CEIPAL TALENTHIRE, its subsidiaries, affiliates or agents are located.

You also have a significant role in protecting your information. No one can see or edit your personal information without knowing your user name and password, so do not share these with others.

Do we Use Cookies?

Yes (Cookies are small files that a site or its service provider transfers to your computers hard drive through your Web browser (if you allow) that enables the sites or service providers systems to recognize your browser and capture and remember certain information.

Do we Disclose Any Information to Outside Parties?

We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others' rights, property, or safety. However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.

Third Party Links

The CEIPAL Services may provide links to other websites or resources over which CEIPAL does not have control ("External Web Sites"). Such links do not constitute an endorsement by CEIPAL of those External Web Sites. You acknowledge that CEIPAL is providing these links to you only as a convenience, and further agree that CEPAL is not responsible for the content of such External Web Sites. Your use of External Web Sites is subject to the terms of use and privacy policies located on the applicable External Web Site. We encourage you to be aware when leaving our Services and to read the privacy statements of External Web Sites that collect your personal information.

Enforcement

If for some reason you believe CEIPAL TALENTHIRE has not adhered to these principles, please notify us by email at support-th@ceipal.com, and we will do our best to determine and correct the problem promptly. Be certain the words Privacy Policy are in the Subject line.

Electronic Product Registration

When you buy and install a new product, we may ask you to register your purchase electronically. When you do, we merge your registration information with any information you've already left with us(we call that information your personal profile). If you haven't previously registered with us, we create a personal profile for you from your product registration information. If you ever want to review or update that information, you can visit the Profile Center, click on Update Profile, and edit any of the Personal Information in your profile. If you haven't already created a Registration ID, we will ask you to do so. This ensures that only you can access your information.

Customer Profiles

As mentioned above, every registered customer has a unique personal profile. Each profile is assigned a unique personal identification number, which helps us ensure that only you can access your profile.

When you register, we create your profile, assign a personal identification number, then send this personal identification number back to your hard drive in the form of a cookie, which is a very small bit of code. This code is uniquely yours. It is your passport to seamless travel across website, allowing you to download free software, order free newsletters, and visit premium sites without having to fill out registration forms with information you've already provided. Even if you switch computers, you won't have to re-register – just use your Registration ID to identify yourself.

What we do with the Information You Share

When you join us, you provide us with your contact information, including your name and email address. We use this information to send you updates about your order, questionnaires to measure your satisfaction with our service and announcements about new and exciting services that we offer. When you order from us, we ask for your credit card number and billing address. We use this information only to bill you for the product(s) you order at that time. For your convenience, we do save billing information in case you want to order from us again, but we don't use this information again without your permission.

CEIPAL TALENTHIRE will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on CEIPAL TALENTHIRE or the site; (b) protect and defend the rights or property of CEIPAL TALENTHIRE and its family of Websites, and, (c) act in urgent circumstances to protect the personal safety of users of CEIPAL TALENTHIRE, its Websites, or the public.

California Online Privacy Protection Act Compliance

Because we value your privacy we have taken the necessary precautions to be in compliance with the California Online Privacy Protection Act. We therefore will not distribute your personal information to outside parties without your consent.

CAN-SPAM Compliance

We have taken the necessary steps to ensure that we are compliant with the CAN-SPAM Act of 2003 by never sending out misleading information.

Online Privacy Policy Only

This online privacy policy applies only to information collected through our website and not to information collected offline.

Terms and Conditions

Please also visit our Terms and Conditions section establishing the use, disclaimers, and limitations of liability governing the use of our website at www.ceipal.com / Terms And Conditions.

Your Consent

By using our site, you consent to our privacy policy. Changes to our Privacy Policy

If we decide to change our privacy policy, we will update the Privacy Policy modification date below

Contacting Us

If there are any questions regarding this privacy policy you may contact us using the information below:
CEIPAL Corp.
talenthire.ceipal.com
722 Weiland Road, Suite 205
Rochester, New York 14626, United States,
support-th@ceipal.com

Privacy Policy Customer Pledge

We pledge to you, our customer, that we have made a dedicated effort to bring our privacy policy in line with the following important privacy laws and initiatives:

  • Federal Trade Commission Fair
  • Children's Online Privacy Protection Act
  • Privacy Alliance
  • Controlling the Assault of Non-Solicited Marketing Activities
  • Trust Guard Privacy Requirements
CEIPAL's GDPR Commitment Statement

The EU General Data Protection Regulation (GDPR) is the most significant piece of European privacy legislation in the last twenty years. It replaces the 1995 EU Data Protection Directive (European Directive 95/46/EC), strengthening the rights that EU individuals have over their data, and creating a uniform data protection law across Europe.

CEIPAL will comply with applicable GDPR regulations as a data processor when they take effect on 25th May 2018. Working in conjunction with our clients, we will explore opportunities within our services offerings to assist our customers to meet their GDPR obligations, where applicable.

What does it mean for us?

We are committed to address EU data protection requirements where applicable to us as a data processor. These efforts have been critical in our ongoing preparations for the GDPR:

Data processing: Our ability to fulfill our commitments as a data processor where applicable to our customers, the data controllers, is a part of our compliance with GDPR where data controllers are using a third-party like us to process personal data. Because of this requirement, we at CEIPAL have worked extensively to provide that our Master Subscription Agreement and related agreements contain appropriate provisions for personal data we store, and balance the risks and responsibilities between data controllers and data processors.

Third-party audits and certifications: CEIPAL has the distinction of being one of the applicant tracking systems (ATS) to be SOC 2 audited. CEIPAL has undertaken an independent third party annual SOC 2 audit that reviews certain of its internal controls and processes. The audit covers internal governance, production operations, change management, data backups, and software development processes. It evaluates that we have the appropriate controls and processes in place and that they are actively functioning appropriately in accordance with related standards.

The SOC 2 program offers independent verification that our security practices offer a recognized standard of security measures. Furthermore, the program is designed to cover key elements of data processing and integrity, while maintaining auditing practices within our business and operational processes. As all customers are concerned with their data and its security, CEIPAL has integrated its SOC 2 controls into its operating procedures. These procedures span the organization, teams or functions that provide service or support to our clients on our platform. The key components of our SOC controls environment include:

  • Corporate Governance: how we provide oversight of our business and people
  • Change Management: how we make sure changes are tracked and properly reviewed
  • Access Control and Management: who has access to our platform operations and how this access is managed
  • Data Redundancy and Backup: how data is kept safe and stored in the event of adversity
  • Software Architecture and Development: oversight of the development effort around our platform

International data transfers: CEIPAL, Corp. is committed to comply where applicable with the EU-U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union to the United States. CEIPAL, Corp. is committed to subjecting all personal data it receives from data exporters in any European Union (EU) or European Economic Areas (EEA) member state, under the Privacy Shield Framework, to its applicable Privacy Shield Principles. To learn more about the Privacy Shield Framework and the Privacy Shield Principles, please visit the U.S. Department of Commerce's Privacy Shield website at https://www.privacyshield.gov.

Data portability: The GDPR includes certain requirements on data controllers for the portability of personal data. The data our customers store in CEIPAL is theirs. We provide for portability and are continually working to enhance the robustness of our data export capabilities.

What does this mean for you?

As a current or future client of CEIPAL, now is a great time for you to begin preparing for the GDPR as a data controller. Consider these tips:

Get to know GDPR: Familiarize yourself with the provisions of the new regulation, particularly how it may differ from your current data protection obligations and consider the relationships you have with both your clients and candidates. Also, note the variance of local provisions which may be superseded by the new regulations when they become EU law in May next year. Be aware that new requirements may require new solutions that meet the stringent requirements ahead.

Audit your data and processes for data capture: Consider creating an updated and precise inventory of personal information that you control. Review your current controls and processes to ensure that they're adequate, and build a plan to address any gaps. Here are some steps you can take today:

  • Review your field maps
  • Review your process documentation
  • Ensure you have a lawful basis for processing the data

Stay informed: Stay abreast of updated regulatory guidance as it becomes available and consider consulting a legal expert to obtain guidance applicable to you. We recommend regular review of the Information Commissioner's website, which is the UK representative within the EU working group: Article 29.

What's Next?

At CEIPAL, we strive to deliver an incredible customer experience, earning the trust of hundreds of thousands of users globally. We will continue to make additional required operational changes resulting from the new legislation, and will keep our clients, partners and regulatory authorities informed throughout this process. We have an internal cross-functional team who continue to monitor GDPR as it moves to become more clearly defined over the next few months, and who will continue to inform our strategy for GDPR.