In IT staffing, the firms that win are the ones that move fastest. For Galactic Minds Inc, a Hamilton Township-based IT staffing and technology consulting firm, their manual recruitment process was doing the opposite, slowing everything down.
A Growing Team Held Back by Manual Processes
Galactic Minds connects organizations with specialized talent in cloud, data, AI, and digital transformation. With an increasing number of hires, the use of spreadsheets, fragmented databases, and disparate job sites led to a vicious cycle: duplicate profiles, neglected follow-ups, pipeline obscurity, and a workforce unable to cope without resorting to additional effort.
Something had to change.
The Switch to Ceipal and What It Delivered
After evaluating Bullhorn, JobDiva, and Zoho Recruit, Galactic Minds chose Ceipal ATS for its AI-powered candidate matching, seamless job board integrations, and end-to-end recruitment lifecycle management.
The impact was immediate:
- 40% faster time-to-hire: from 18–20 days down to 10–12 days
- 35% increase in candidate submissions: without adding headcount
- 30–40% improvement in recruiter productivity
- 15–20% reduction in recruitment costs
The Headcount Question Answered Differently
With Galactic Minds, however, the problem wasn’t the number of recruiters; it was the time lost due to recruiters having to carry out mundane activities. As explained by Akash Pattnaik, MD at Galactic Minds, “The transformation of Ceipal has been incredible for our recruitment process. From using several applications for our processes manually to using one unified application for all our activities, Ceipal has brought tremendous productivity and speed.”
This is the sort of change that comes about when organizations deploy an ATS solution customized for their business.
What the Full Case Study Covers
The entire case study for Galactic Minds describes in detail the exact technologies and processes utilized in creating each finding, including how AI-based matching, resume mining, and dashboard reporting changed the recruitment process, and the future direction of Galactic Minds as recruitment continues to increase.
