It never starts as a crisis. It starts with one spreadsheet, one email folder, one workaround. Before long, your best candidates are buried somewhere you can't find them.
These were the issues Spruce InfoTech was facing: Candidate data lived across spreadsheets, inboxes, and job portals with no way to search or reuse it. With this previous process, every search started from scratch, even when the right candidate was already sitting in the database.
The Breaking Point
Spruce InfoTech is an IT staffing firm headquartered in Hyderabad, with offices in Pennsylvania and Ontario, delivering contract, contract-to-hire, and permanent recruitment to technology-driven clients.
Three problems were holding recruiters back:
- Candidate data scattered across spreadsheets, email, and job portals
- No centralized way to know if a qualified candidate already existed in-house
- Collaboration gaps causing duplicate outreach and missed opportunities
Reasons Why Ceipal Won the Selection
The Recruitment & HR department reviewed several ATS systems before deciding on Ceipal because it provided an easily searchable candidate database, a user-friendly interface, and was integrated with current job websites, with most recruiters being productive after just weeks of implementation.
What Changed After the Switch
- 65% faster candidate retrieval: A centralized, searchable database replaced manual spreadsheet hunts.
- 50% quicker shortlist time: Structured profiles and search make the way from requirement to shortlist much faster.
- 3x more internal candidate reuse: Finding internal candidates is done before looking for external ones.
- 55% improvement in recruiter efficiency: Fewer manual tasks and more actively managed requirements.
A Foundation, Not Just a Fix
As Kamal Kumar Appani, GVP – HR & Client Services at Spruce IT Private Limited, puts it:
"Ceipal has provided us with an all-in-one repository for candidate information which has revolutionized the way in which we manage and reuse this information. It is obvious that there has been an increase in the efficiency and productivity of searches from the very beginning."
The Bigger Picture
Spruce IT is now exploring workflow automation and AI-driven candidate recommendations, building on the centralized foundation Ceipal put in place.
