At Ceipal, every release is built around one goal: helping staffing teams work smarter, move faster, and deliver better outcomes for their candidates and clients. This release brings AI-powered capabilities, smarter workflow automation, and meaningful improvements across Ceipal ATS, Healthcare ATS, VMS, and Workforce Management.
Here's everything that's new.
Ceipal ATS Updates
Enhanced Candidate Relevancy Agent & Candidate Highlights Your match scores now reflect how your organization actually hires. Administrators can configure which criteria drive candidate scoring, while a new Candidate Highlights section surfaces domain expertise, leadership experience, and key strengths, helping recruiters make faster, better-informed decisions without digging through every profile.
SLA Module Every hiring stage now has a timeline, and your team will never miss one. Define stage-level deadlines, track them in real time, and receive automatic alerts before a breach occurs. Managers are notified the moment one does, keeping client relationships and revenue protected.
Enhanced AI Proctoring Remote interview integrity just got significantly stronger. AI Proctoring now detects keyboard activity, enforces configurable violation thresholds, and auto-disconnects sessions when limits are crossed, with real-time candidate warnings built in. No recruiter intervention needed.
Job Survey Management & Engage Automation Candidate feedback is now collected, scored, and tracked without any manual follow-up. Create survey templates with configurable scoring, associate them with job postings, and distribute automatically through Ceipal Engage workflows. Track response rates, evaluate results, and gain full visibility into engagement and performance, all within the platform.
Monthly Day-Wise Targets Dashboard Managers and recruiters now have a real-time view of exactly where they stand every single day. Daily targets, achievements, and monthly progress are visible in one dashboard, so managers can coach proactively and recruiters always have a clear path to their goals.
Magnite VMS Submission Management Integration Submitting candidates to Magnite VMS is now faster, simpler, and fully trackable from within Ceipal. Recruiters can submit profiles directly to Magnite job postings using a pre-filled submission form, eliminating duplicate data entry. Real-time status updates ensure every submission is tracked from start to finish without leaving the platform.
Ceipal Healthcare ATS Updates
Client Timesheet Approval Designated client approvers can now review and approve timesheets directly within the Ceipal Client Portal, scoped only to the facilities they manage. No approval email chains. A more streamlined, transparent process for both agency and clients.
Candidate Available Date with Intelligent Auto-Population Knowing when a clinician is truly available is one of the most valuable pieces of intelligence a recruiter can have, and now it lives directly inside every candidate record. For candidates on an active assignment, the available date auto-populates as the day following their assignment end date and updates automatically if the assignment is extended.
Preferred Compact States for NLC License Holders Compact license holders can now specify exactly which states they're willing to work in, directly on their applicant profile. Those preferences power smarter results in candidate matching, advanced search, and search criteria filters — giving recruiters location-confirmed candidates at every step.
NURSYS Verification at the Submission Level A NURSYS verification button is now available directly within the submission-level license section, enabling real-time license verification without navigating away from the record or switching systems.
GSA Rate Leveling Across Multi-Month Assignments Ceipal now automatically calculates stipends based on the lowest applicable GSA rate across the full assignment term, delivering a consistent, compliant compensation package from day one with no mid-assignment adjustments.
PTO Requests to Client—Managed in the ATS Agency staff can now initiate, edit, and submit PTO requests on behalf of clinicians directly within the ATS. Requests are automatically routed to the appropriate client contact, with real-time status updates for both the agency and clinician—all tracked within the platform.
Ceipal VMS Updates
AI Timesheet Anomaly Detection Your approvers now have a smarter layer of intelligence working alongside them. Ceipal VMS automatically reviews timesheet submissions for unusual patterns and prompts workers to add context before submitting, so approvers receive AI findings and worker explanations together, enabling faster and more informed decisions.
AI Timesheet Anomaly Detection
Job Unpublished Email Notifications The moment a job is unpublished, the right vendor contacts are instantly notified with configurable role-level recipient control and built-in duplicate-prevention rules to keep every communication targeted and professional.
Job Unpublished Email Notifications
Half Day Invoice Calculation for Daywise Invoices Custom hour ranges automatically classify daily timesheet submissions into Holiday, Half Day, or Full Day categories with real-time validation that keeps invoicing consistent and accurate across your entire workforce program.
Half Day Invoice Calculation for Daywise Invoices
Workforce Management Updates
AI-Powered Timesheet Processing via Email — Timesheet Agent Workforce now has a built-in Timesheet Agent that reads timesheets arriving on a designated email address and imports them automatically — saving your team time and keeping operations moving. A new Agent Logs section provides complete visibility into all processing activities. Note*: Subject to applicable charges.
Split Timesheet Submission by Calendar Month When a weekly or bi-weekly timesheet spans two calendar months, Workforce can now automatically split it into two separate submissions — keeping month-end records clean with zero extra effort.
Download Leave Notice A new Download icon in the All Leaves list view lets authorized users generate and save a Leave Notice PDF for any leave request in seconds right from where they already manage leave.
OT & DT Calculation Configuration for VMS A new OT & DT Calculation setting in VMS Placement Details lets you define how overtime and double time hours are distributed for imported timesheets available for Vndly and Prowand integrations.
Client-Level Control to Stop Automatic Invoice Creation A new toggle in the client record lets you stop automatic generation of both Timesheet and Expense Invoices for specific clients independently of how invoicing works for the rest of your accounts.
All updates are live across your Ceipal products today. Log in and explore what's new and reach out to your account manager if you need any help getting started.
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