At Ceipal, every new upgrade is built around one goal—helping staffing teams work smarter, move faster, and deliver better outcomes for their candidates and clients. This month's release is one of our most impactful yet, bringing AI-powered capabilities, deeper integrations, and meaningful workflow improvements across Ceipal ATS, Healthcare ATS, VMS and Workforce Management.
Here's what's new:
Ceipal ATS Updates
This release brings a set of powerful enhancements to Ceipal ATS designed to reduce manual work and elevate the quality of every hire.
Voice AI Interview Enhancements
Recruiters can now present a branded introduction video before every AI interview—setting clear expectations and strengthening employer branding from the very first touchpoint. A configurable candidate consent message has also been added, ensuring transparency and ethical AI compliance before every interview begins.
Recruiters can now initiate and track background checks through both ScoutLogic and TraqCheck directly from within Ceipal ATS—with results and status updates flowing back into the platform automatically. No more switching between systems to chase verification progress.
Pearson Versant Assessment Integration
Language proficiency assessments can now be initiated and tracked directly from the ATS—making it faster to evaluate communication skills for client-facing roles without leaving the platform.
Automatic Application Status Updates
When assessment results arrive from Mercer | Mettl, Ceipal now automatically updates a candidate's application status—keeping your pipeline accurate without any manual intervention.
Resume Builder—Watermark Support
Add branded text or image watermarks to resume templates, ensuring every resume shared with clients carries your identity and indicates ownership or confidentiality.
Resume Parsing—Duplicate Detection Improvement
When a duplicate resume is detected, recruiters can now preview the existing profile before deciding how to proceed—reducing errors and saving valuable time.
Microsoft Teams Calendar Blocking—Extended
Teams meeting invites and calendar blocking now work across Client, Vendor, Lead, and Event Calendar meetings—not just interviews. One consistent scheduling experience, end to end.
Event Calendar—Recurring Event Scheduling
Schedule recurring events once and let them repeat automatically—perfect for regular check-ins, team meetings, and client touchpoints.
Ceipal Healthcare ATS Updates
This release delivers a refreshed candidate experience, new VMS connections, and smarter compliance tools for healthcare staffing teams.
Revamped Healthcare Candidate Portal
The HC Candidate Portal has been completely redesigned with easier job applications, a Shift Scheduler calendar, improved profile views, and streamlined timesheet entry. A better experience for the professionals you place.
Timesheet Visibility in the Client Portal
Clients can now view and review timesheets directly within their portal, improving transparency, reducing back-and-forth, and simplifying billing conversations.
Net Hours Per Week & Cleaner Timesheet Calculations
The Cost Sheet now shows net hours per week, actual working hours after break deductions, alongside total hours. Timesheet totals for each day also appear in a single consolidated row for easier review and approval.
Initiate and track background checks through ScoutLogic and FRS directly from Ceipal Healthcare ATS—with results returned automatically into the platform.
New VMS Integrations—Triage Plus, Vemsta & Definity
Ceipal Healthcare ATS now connects with three additional VMS platforms. Job postings from Triage Plus, Vemsta, and Definity sync automatically into the ATS, keeping your pipeline full without the manual effort.
Facility Management & Invoicing Enhancements
Facility details can now be managed directly within the Leads module, and a new toggle lets you use a facility's address as the invoice billing address—eliminating manual corrections and improving billing accuracy.
Ceipal VMS Updates
This release brings Ceipal VMS's most significant AI upgrade to date, alongside major improvements to SOW management and supplier data sync.
AI-Driven Candidate Match Analysis
Before every submission, Ceipal's AI scores candidates against job requirements, evaluating skills, experience, financial fit, and availability. Your team submits with confidence, backed by data.
AI-Powered Job Publishing Compliance Analysis
Before any job goes live, Ceipal's AI scans for bias, discriminatory language, and legal compliance risks—flagging issues and suggesting fixes instantly. Available for Standalone VMS users.
SOW Module Enhancements
The SOW module now supports configurable approval workflows, multi-currency budgets, tax detail configurations for India and global suppliers, discount support on payments, and improved dashboard visibility for pending and overdue deliverables.
Currency Validation on Submissions
Submission currency is now automatically validated against the original job posting—preventing downstream discrepancies in placements, invoicing, and expenses.
Bi-Directional Supplier Data Sync
Supplier contacts, documents, and bank details now sync accurately between ProcureWise and Workforce, eliminating duplicate records and keeping placement data consistent.
Timesheet Notification Emails for Healthcare Suppliers
Suppliers on Healthcare ATS-integrated ProcureWise accounts now receive automated notifications for timesheet approvals, rejections, and submissions—with full activity details included.
Ceipal Workforce Management Updates
GST-Compliant e-Invoicing with ClearTax
Workforce now integrates with India's GST e-Invoicing system via ClearTax—automatically syncing invoices with the government tax portal and generating IRN numbers and QR codes directly on the invoice PDF.
Import Employee Expenses from Vector VMS
Expense records can now be pulled directly from Vector VMS into Workforce, eliminating manual data entry and keeping expense records accurate and up to date.
Download Timesheets from VNDLY VMS.
Timesheet records from VNDLY VMS can now be imported directly into Workforce, reducing manual effort and improving accuracy across timesheet management.
New Scheduled Login Filters
New search filters in Scheduled Logins let teams quickly find records by date, employee, client, login status, and timesheet status, improving visibility and day-to-day efficiency.
Client Portal for External Timesheet Approvals
External approvers can now review and approve timesheets through a secure, dedicated portal using OTP-based login, making the approval process faster and more convenient for Gig placement timesheets.
Built for What's Next
This release reflects our continued commitment to building staffing technology that works the way your team does—intelligently, efficiently, and with the outcomes that matter most at the center.
These updates are live and ready to use today.
Contact your Ceipal representative to learn more or request a walkthrough of the latest release.
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